Understanding Internal Job Postings

If you have configured your AppliTrack system to accept applications from internal candidates as described in Preferences - Internal Applications, it is important to understand the impact that this will have on the job postings you generate and advertise online.

Changes to the Welcome Screen

Setting the Internal Application preference to value other than None, your "start links" will change to show an Internal Applicants Only section which permits internal candidates to begin an application as well as review the current postings open to internal candidates.

With an Internal Application preference to a value of Simple, the Internal Applicants Only section appears as in the accompanying image (click to enlarge) In this configuration, internal candidates will complete a very basic, one-page transfer form in completion of their application.

With an Internal Application preference to a value of For Both Job IDs and Pools, For Job IDs Only, or For Pools Only, the Internal Applicants Only section appears as in the accompanying image (click to enlarge). Note that internal applicants are able to continue and modify their existing application in this configuration. In this configuration internal candidates will be required to complete an online application with pages defined according to internal application settings for the position category, position type, and specific job posting. Note, all candidates will be required to identify themselves as a current employee of your district in completing an application in this configuration.

Changes to the Job Posting area

Also, your job posting form will change to include a new options in the section titled Display Info as shown in the following image.

Use the new Depends on Internal/External option when Internal and External applicants will have different time frames to view and apply for the position. The Internal and External sections control the appearance of the posting to internal and external applicants of their respectively.

In each section:

• Use the option Yes to allow applicants of that type to see and apply for the posting.
• Use the option No to prevent applicants of that type from seeing or applying for the posting.
• Use the option Based on Schedule if you wish to only receive applications from applicants of that type for this posting for a specific date range.

With an Internal Application preference to a value of For Both Job IDs and Pools or For Job IDs Only, you are also able to further configure the pages which appear to each of the candidate types (internal and external) through the Assigned Application Pages tab (1). Using the image below as an example, the column labeled "On External Application?" (2) shows the pages that will appear to external candidates for this posting - "Experience", "Education", "Education (cont.)", "Certification", etc.. The column labeled "On Internal Application?" (3) shows the pages that will appear to internal candidates for this posting - "Current Employment Information", "Experience", "Certification", etc.. Notice that you have the ability to request a different set of information for an external candidate than is required for an internal candidate.

Changes to the Application View

Once submitted to AppliTrack, internal applicants appear much same way as external applicants. When an internal application is submitted it is tagged with the word "internal" for easy identification as in the following image.